When electronic submission by the institutional or authorized official is required, SPRA will submit the proposal. In some instances, PIs may be able to submit proposals after institutional signature. A signature by the institutional or authorized official indicates the organization can complete the work as described in the proposal and complies with sponsor and governmental regulations. Only the institutional signing official has the legal authority to bind the OU. PIs and research administrators cannot sign grant applications or contracts on behalf of the signing official.
During the proposal review and submission process, you will work closely with the SPRA pre-award team to ensure an error-free, on-time submission.
To ensure SPRA has adequate time to review and submit applications, PIs should be prepared to provide the budget for review up to 14 days prior to sponsor deadline and the completed, final application up to 3 business days prior to sponsor deadline.
Once submitted, the PI and SPRA will again work together to verify the application was received by the sponsor and if errors occur, troubleshoot those issues.
Many electronic submission systems require that investigators register for a system account in order to submit applications electronically.
Researchers should refer to the Financial Conflicts of Interest Policy for Investigators.
If paper submissions are required by your FOA/RFP, please move your institutional deadlines back 5-10 days to allow for postal transit time.
Mailing of the application can be done by either SPRA or the investigator depending on PI/investigator preference. Clarify who will send the paper submission well in advance of the sponsor deadline.
Before you change your application status from “work in progress” to “ready for submission” you should always validate to check for errors. Below are some of the common errors that may occur.