Funding from voluntary health organizations or associations, such as the American Cancer Society or American Heart Association, is usually treated as a grant and not a gift.
Please reach out to firstname.lastname@example.org for guidance if you are unsure whether your project qualifies as a grant or a gift.
A gift is the voluntary, non-reciprocal transfer of money or property from a donor to an institution. The donor may be an individual, a corporation or a non-profit organization. The donor does not expect anything of value in return other than recognition and does not have control over expenditure of the funds. A gift may meet the interests of the donor and can be restricted or unrestricted. A restricted gift is a contribution designated for a specific purpose, program, or project. If the donor does not specify any restrictions, the gift is unrestricted and the institution allocates the funds at its own discretion.
A grant (aka, sponsored program/project funding, award) is the transfer of money or property from a sponsor to an institution that may require performance of specific duties such as research, budget reports, progress reports, and return of unused funds.
Any funding provided by U.S. Government agencies, at the federal, state, or local level, in support of CNE activities should be treated as a grant. Government funds are not treated as gifts.
NIH Tip sheet: write your application
NIAID: apply for a grant
A proposal is a detailed request for funding submitted to a sponsor (federal, governmental, foundation, industry, etc) following their format and specifications. Although the scientific content within the proposal is up to the PI/PDs, your SPRA pre-award team is available to help. Each proposal must comply with CNE policies, and if accepted for funding, the proposal forms the basis for the award terms and conditions.
It may be helpful to have an awareness of currently funded research and review previously submitted proposals here at NIH Reporter.
Helpful Hints: *Remember to read the funding announcement (FOA) or request for proposal (RFP) carefully to ensure you have followed all sponsor instructions and formatting requirements. Each one is different even if they come from the same funding agency.
Things to Remember: *Remember to leave adequate time to collect the document from outgoing sub-awards (if applicable) and for review by SPRA before the sponsor deadline and to prevent a system error from delaying final submission.
Institutional information: Butler, Women & Infants, The Providence Center and Kent institutional facts and data needed to fill out applications and provide information to sub-institutions can be found here on the Federal Demonstration Partnership Clearinghouse.
A biosketch serves as a streamlined version of an individual’s CV and documents their qualifications and experience for a specific role in a project. NIH and NSF use standard biosketch templates. Other sponsors and funders might have different requirements for CVs/biosketches.
NIH Biosketch Page: https://grants.nih.gov/grants/forms/biosketch.htm
NIH Disclosure Table: Biosketch vs Other Support: https://grants.nih.gov/grants/forms/NIH-Disclosures-Table.pdf
https://www.ncbi.nlm.nih.gov/sciencv/ utility is a cooperative project requested by the Federal Demonstration Partnership (FDP), which is an association of academic research institutions and federal agencies. It is being built by the National Center for Biotechnology Information (NCBI) at the National Institutes of Health.
This new electronic system helps researchers assemble the professional information needed for participation in federally funded research. SciENcv gathers and compiles information on expertise, employment, education and professional accomplishments. Researchers can use SciENcv to create and maintain biosketches that are submitted with grant applications and annual reports. Templates for other support documents are being built and will soon be available as well.
What SciENcv does:
Registration and login information: https://www.ncbi.nlm.nih.gov/sciencv/
Step by step instructions for using SciENcv: https://www.ncbi.nlm.nih.gov/books/NBK154494/
NIH has issued the Data Management and Sharing (DMS) policy (effective January 25, 2023) to promote the sharing of scientific data. Under the DMS policy, NIH expects that investigators and institutions:
More information on creating a DMS Plan, budgeting for data management, and resources related to the new policy are available here.
A budget is a line item financial representation of your proposal's scope of work. Costs should be carefully considered to reflect the needs of the project and adhere to the cost principles as defined by the Office of Budget Management’s Uniform Guidance (Grants and Co-Ops) or clauses in the Federal Acquisition Regulation (Contracts). More detail on creating budgets for grants, co-ops, and contracts can be found here. Each line item should be justifiable to meet the aims of the proposed project.
Be sure to read the solicitation notice carefully as sponsor requirements for budget proposals vary. Many require a detailed, line item budget and justification while some, such as the NIH Modular budget require very little detail.
A detailed budget should be prepared by you or your team and forwarded for review to your SPRA pre-award team. This is true for all proposals, regardless of sponsor submission requirements. You should contact the SPRA pre-award team as soon as you decide to submit a proposal, even if it’s well in advance of the sponsor deadline. For projects with pass-through funding, sub-recipient institutions have their own routing processes and internal deadlines which may be far in advance of the sponsor deadline.
*The following is specific to Industry Sponsored Proposals
Preliminary budget negotiations are encouraged. However, the PI should not negotiate changes to fringe or facilities and administrative rates that differ from the federally negotiated rates established at each OU. Formal negotiations with the sponsor, including those related to F&A rates should be conducted by SPRA.
More detailed information on the creation of budgets for grants and contracts, allowable costs, and budget review and negotiation for industry-sponsored projects is available here.
In most cases, the sponsor will provide a draft budget that includes all reimbursable procedures, services, and personnel along with the proposed reimbursement. Each line item within the proposed budget needs to be carefully reviewed to determine if it is feasible from an operations perspective and also to assess our organization’s actual cost as compared to what the sponsor proposed.
More detailed information on the industry-sponsored budget review, including requesting research pricing is available here.
Contact OSPRAward@carene.org for information on required documents and due dates. The need for pass-through funding on a project is usually determined at the proposal stage and documentation for the sub-award recipients is included with the funding application.
An incoming sub-award is an agreement between a prime site, where grant funds were awarded, and a CNE OU. Funds come from the prime site to the CNE OU to fund your effort and research expenses related to work on the grant awarded at the prime site.
An outgoing sub-award is an agreement between a CNE OU and another institution. In this instance, the CNE OU is the prime site receiving the grant funding and is sending sub-award funding to another institution.
The K award process varies by OU.
At Butler Hospital the first step to submitting a low overhead application is filling out a RSPC (low overhead) application for approval internally. A copy of the application can be obtained from Michele Hutchinson. Completed applications should be returned to Michele. Allow sufficient time for that application to be processed prior to the sponsor deadline. Once the RSPC application is approved, you should follow the sponsor's directions to complete your application, working with your mentor. Be mindful of specific requirements outlined in the FOA. Standard deadlines for internal budget and application review apply.
At Women & Infants Hospital and Kent Hospital prospective K applicants should initiate a conversation with their department chair or chief prior to preparing an application. For industry-sponsored research, formal indirect negotiations should be conducted by SPRA.
PI/PD: an individual responsible for the conduct of a research project.
Multiple PI (NIH) or Co-PI (NSF): A team science approach where the conduct of the research project is shared between individuals. Each MPI has equal responsibility and authority for the overall project.Co-Investigator: a significant contributor to the scientific goals of a project but does not have overall responsibility for the project.
No. A PI should not suggest or promise a lower indirect rate to a sponsor. In the event a sponsor indicates to the Principal Investigator that it does not wish to pay these costs in full, SPRA should be contacted in order that this office may contact the sponsor for further negotiation regarding this issue.
If you’re looking for other contacts at NIH, check out the Need Help page.https://nexus.od.nih.gov/all/2022/11/02/if-you-see-something-amiss-say-something/feed/ 0 23722 https://nexus.od.nih.gov/all/2022/10/31/forms-h-instructions-forms-and-a-handy-checklist/ https://nexus.od.nih.gov/all/2022/10/31/forms-h-instructions-forms-and-a-handy-checklist/#respond Mon, 31 Oct 2022 18:15:28 +0000 https://nexus.od.nih.gov/all/?p=23718 Hopefully, you’ve seen our notices (NOT-OD-22-195, NOT-OD-23-012), tweets, and previous Nexus posts (FORMS-H Coming for January 2023 Due Dates, Gearing Up for Transition to FORMS-H Application Forms, data sharing posts, genomic data sharing posts) regarding our pending transition to an updated set of grant application forms we refer to as FORMS-H and the implementation of new Data Management and Sharing (DMS) requirements. If so, you already know that you must use FORMS-H forms for grant application due dates on or after January 25, 2023 and that our forms and instructions have been updated to support the new sharing requirements.
The FORMS-H application instructions are posted, FORMS-H application packages are starting to show up on active opportunities, and it’s time to get to work on your applications.
This checklist will help you navigate the changes.
Registration is free and is included in your personal “All Access Pass” to the virtual NIH Grants Conference 2022-2023 season. The Conference begins with monthly PreCon Events, such as this one on International Collaborations, which are designed to dive deeper into select grant-related topics. These events culminate with the 2-day NIH Grants Conference, Feb 1-2, 2023, which includes over 25 different topics on funding, policies, and processes shared by NIH and HHS experts. You only need to register once for the NIH Grants Conference Center. Once registration is complete, just log into the site and save upcoming events to your calendar, gather resources from over 45 NIH Institute, Center, and Office booths in the virtual Exhibit Hall, and come back to visit any time during the conference season.
Be sure to view all of the upcoming pre-conference events on the NIH Grants Conference website to see what may be of interest. Next up:
Interested? Register today and share information about the conference events with colleagues, students, trainees, those newer to NIH grants, and others who may not normally receive these invitations. Presentation materials are provided in advance in the conference center and (just in case you missed one) recordings are posted 5-7 business days after the event. We hope to see you there! #NIHGrantsConfhttps://nexus.od.nih.gov/all/2022/10/31/human-subjects-research-policies-clinical-trials-inclusion-on-december-6-7/feed/ 0 23715 https://nexus.od.nih.gov/all/2022/10/28/november-11-friday-2022-nih-closed-for-the-federal-holiday/ https://nexus.od.nih.gov/all/2022/10/28/november-11-friday-2022-nih-closed-for-the-federal-holiday/#respond Fri, 28 Oct 2022 19:09:11 +0000 https://nexus.od.nih.gov/all/?p=23713 NIH (including help desks) will be closed on Friday, November 11, 2022 for the federal holiday (Veterans Day). If a grant application due date falls on a federal holiday, the application deadline is automatically extended to the next business day.
https://nexus.od.nih.gov/all/2022/10/28/november-11-friday-2022-nih-closed-for-the-federal-holiday/feed/ 0 23713 https://nexus.od.nih.gov/all/2022/10/28/feedback-sought-on-strengthening-capacity-for-emergency-clinical-trials/ https://nexus.od.nih.gov/all/2022/10/28/feedback-sought-on-strengthening-capacity-for-emergency-clinical-trials/#respond Fri, 28 Oct 2022 13:05:24 +0000 https://nexus.od.nih.gov/all/?p=23706 The White House Office of Science and Technology Policy (OSTP) and National Security council recently released a Request for Information seeking ideas on strengthening the national capacity of clinical trial infrastructure and emergency clinical trials. An OSTP blog discusses the importance of having a robust clinical trial infrastructure prepared for an emergency as well as the importance of inclusive and well-designed studies.
Echoing the OSTP post, it is a good time to look back on our clinical trial efforts as the public health emergency moves into a new phase. What worked? What did not? How can we apply lessons learned moving forward? In my earlier reflections on whether NIH made fast and meaningful contributions to respond to the pandemic, I noted, for instance, the importance of (a) working closely with all partners to leverage existing infrastructure, (b) leveraging newly available funding to pivot rapidly in response to the pandemic, and (c) thinking about more than just awards and dollars but rather the generation meaningful results within a remarkably short time. More on our response during the pandemic may be found in these NIH Extramural Nexus posts.
What are your thoughts? Some areas OSTP is interested in include (from their post):
You are welcome to send ideas in response to the Request for Information via email to email@example.com (please include “Emergency Clinical Trials RFI” in the subject line).https://nexus.od.nih.gov/all/2022/10/28/feedback-sought-on-strengthening-capacity-for-emergency-clinical-trials/feed/ 0 23706 https://nexus.od.nih.gov/all/2022/10/28/where-should-my-data-management-and-sharing-plan-be-included-in-my-application-for-funding/ https://nexus.od.nih.gov/all/2022/10/28/where-should-my-data-management-and-sharing-plan-be-included-in-my-application-for-funding/#respond Fri, 28 Oct 2022 12:28:28 +0000 https://nexus.od.nih.gov/all/?p=23704 For applications being developed for due dates on/after January 25, 2023, Data Management and Sharing (DMS) Plans will be collected in a NEW field called “Other Plans” on the PHS 398 Research Plan and Career Development Award forms. See Writing a DMS Plan for the details on what to include in a Plan.
Note that any costs to support data management and sharing should be accounted for in either the R&R Detailed Budget Form or the PHS 398 Modular Budget Form along with a brief justification of those costs. See Budgeting for DMS and the Application Instructions for details.https://nexus.od.nih.gov/all/2022/10/28/where-should-my-data-management-and-sharing-plan-be-included-in-my-application-for-funding/feed/ 0 23704 https://nexus.od.nih.gov/all/2022/10/27/navigating-new-status-screens-in-era-commons/ https://nexus.od.nih.gov/all/2022/10/27/navigating-new-status-screens-in-era-commons/#comments Thu, 27 Oct 2022 21:50:20 +0000 https://nexus.od.nih.gov/all/?p=23692 Several Status screens in eRA Commons moved to a new visual appearance on October 27 [see Oct. 25 eRA News (screens for signing officials) and Oct. 3 eRA News (screens for both SOs and principal investigators)]. Note that this means that there are new ways to navigate to the information you need and new methods to quickly find what you are looking for in Status.
Here is a primer:
The new Search screen has nine Search Type options presented in a dropdown menu instead of listing them at the left side of the screen. When an SO selects a particular search, the screen dynamically changes or redirects the SO to a new screen that reflects the search.
For additional details with screen shots, see Navigating and Using the User Interface in eRA Modules (or you can always view Status Module online help from within the module by clicking the question mark icon next to the screen header).
The SO will use the Status module in eRA Commons to search for Recent/Pending eSubmissions, locate the administrative supplement application(s) within the 2-day window period and click the ‘Verify’ link in the Action column. Once the SO confirms the choice, the application will be immediately released for agency processing.
Note that once this bypass option is exercised, the SO cannot reject or make further changes to the application. Organizations must carefully review their applications prior to using the Verify action to avoid the need for resubmissions.
As always, applicants are encouraged to discuss administrative supplement requests with the awarding agency prior to submission.NIH Loan Repayment Programs (LRPs). NIH wants to keep highly qualified biomedical and behavioral scientists like you in the lab, so we’re here to pick up the tab on your student debt. Check if you’re eligible for an LRP award today and apply by November 17, 2022.
“It does not feel hyperbolic to say the NIH LRP was life changing for me, and I hope it will be for some of you too!”, said Dr. Emily Willroth, Assistant Professor of Psychological and Brain Sciences, Washington University in St. Louis.
Not funded the first time? Try, try again! On average, nearly 50% of all new LRP applications are funded. The LRPs are unique programs, with tremendous benefit to early-stage researchers, so we strongly encourage researchers that were not successful in getting their applications funded to apply again.
Changing institutions? LRP Awards are portable! Awardees get to bring their LRP awards with them when they move to a different research institution. LRP awards can also be renewed for one-or two-year periods until all educational debt is paid in full.
Ready to apply for an LRP award? The application cycle is now open until November 17, 2022.
Here’s a few helpful resources to get you started:
As noted in the RPPR Instruction Guide, Project Outcome summaries should not exceed half a page and must be written according to the following guidelines:
Importantly, recipients conducting NIH-defined Phase III Clinical Trials must also include results of valid analyses by sex/gender, race, and ethnicity in the Project Outcome Summary. For more information on valid analysis, see the Analyses by Sex or Gender, Race and Ethnicity for NIH-defined Phase III Clinical Trials (Valid Analysis) page.
Looking for an example to use as a reference? Check out our Sample Project Outcomes page for examples, including one that addresses the results of valid analysis by sex/gender, race, and ethnicity.https://nexus.od.nih.gov/all/2022/10/24/what-should-i-include-in-the-project-outcomes-section-of-my-progress-report/feed/ 0 23685