Congratulations, you’ve received a Just-In-Time request or the sponsor has let you know they’ll be funding your project. It’s time to partner with SPRA to get your award set up and get your project underway. Below you'll find information to help you navigate the Just-In-Time process as well as get your funded project up and running.
The Just-In-Time (JIT) process allows NIH to collect time-sensitive information that was not submitted with a competing application. Grantor agencies request this information after peer review. This is an indication that the agency is considering funding an application and should not be taken as a guarantee that a grant will be awarded. Keep in mind that once the impact score has been released the eRA Commons Status screen will automatically show a Just-in-Time link and NIH sends automated emails to any application with an impact score of 30 or less. Neither of these require action and applicants should not submit any information until a specific request is received.
Per NIH: Other Support is collected to ensure there is no scientific, budgetary, or commitment overlap. Other Support includes all resources made available to a researcher in support of and/or related to all of their research endeavors, regardless of whether or not they have monetary value and regardless of whether they are based at the institution the researcher identifies for the current grant. Other support is most often requested during the “Just-In-Time" process during the application phase and during progress reports.
Resources:
Coming soon.
ClearCompany is Care New England’s hiring platform.
As a Hiring Manager, your core responsibilities in recruiting and hiring employees within ClearCompany are the following:
Note: From the CAREnet homepage, click on the Human Resources link, then Manager Resources, and navigate to the Talent Acquisition section to view the CNE Hiring Process Overview Video and User Guide.
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Minimum |
Mid Level |
Maximum |
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Research Assistants |
$20.13 |
$25.17 |
$30.19 |
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Senior Research Assistants |
$24.10 |
$30.10 |
$36.21 |
Network access for non-employed research staff can be requested here. Once the non-employed staff member has completed their assignment, network access should be terminated by filling out this form.
**Procedure for onboarding non-employed research staff (e.g. badge access, occupational health screening, etc.) is coming soon.**
An Employee Action Form (EAF) must be completed for any personnel who are charging salary to an active grant or contract. EAFs should be submitted to your post-award point of contact.
EAFs also need to be completed if the level of effort changes, an employee is no longer putting in effort on a project, or an employee leaves the organization.
The purpose of the CNE Sanction & Exclusion Screening for Excluded Individuals and Entities Policy (Policy Number CNE-CC-001) “is to ensure compliance with State statutes and the federal Social Security Act, 42 U.S.C. §1128 which require healthcare providers to perform sanction screenings prior to the hire of employees and independent contractors or the engagement of individuals or entities supplying goods or services.”
Sanction screening must be done on all research vendors, collaborators (not employed at CNE), consultants, contractors, CROs, sponsors, or institutions prior to engaging in contract discussion.
Research participants are considered patients for the purposes of sanction screening and do NOT need to be screened.
More information can be found here.
As the prime site, CNE is responsible for monitoring its sub-recipients to ensure compliance with sponsor requirements, and where applicable, OMB Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (2 CFR 200) (“Uniform Guidance”), specifically §200.332.
Sub-award monitoring is carried out jointly by the Principal Investigator and SPRA according to the institution’s roles and responsibilities.
Whatever rate is effective at the start of the award period is effective for the entirety of the project.
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